MAINTENANCE COORDINATOR

JOB DESCRIPTION

Maintenance Coordinator must exhibit the following skills:

• Attention to detail
• Excellent organizational skills
• A professional and helpful demeanor both on the phone and in person
• Ability to prioritize work load
• Common knowledge of general maintenance work

The Maintenance Coordinator works closely with the Community Manager to obtain bids for various work orders and oversee the work to its completion. The following job description is an overview of the position’s responsibilities, however in order to maintain a “team concept” everyone may be called upon to assist in other areas in order to provide our clients with the best possible service.

• Ensure that community facilities are well maintained.
• Perform routine inspections of all Association owned and maintained property and report findings to the Community Manager
• Prepare bid specifications, RFP and WO for Association contracts and solicit bids for evaluation and selection by Association.
• Prepare all contracts and agreements on behalf of Association.
• Communicate needs of Association to vendors.
• Make recommendations for improvements in facilities and/or services.
• Implement the decisions of the Board of Directors.
• Follow up to ensure that work has been completed as approved, within the timeframe indicated and within the amount allocated.
• Process invoices upon completion.
• Ensure that contractual obligations are being met by all contractors.
• Ensure access to facility for the vendor via keys or meeting the vendor at designated time and location.
• Attend Association meetings as necessary.

© C.I.A. Services, Inc.

Last Update: 01/25/2007